Position Summary:
The Bookkeeper supports the accounting and operations teams by maintaining accurate financial records, tracking subcontractor documentation, inputting and processing subcontractor payment requests, printing and distributing checks, running reports for management, and assisting with job-related financial closeouts. This role plays a critical part in ensuring compliance, proper documentation, and timely processing of payments and records within a construction-focused environment.
Accounting & Financial Support:
- Enter and maintain financial records in Quickbooks
- Process credit card and Lowe’s statements
- Assist with accounts payable; including DPOs
- Support positive pay processing and check releases
- Assist in creating monthly pay applications
- Receive and process all accounts payable
- Run job cost summary reports as needed for management review
- Coordinate required information as needed with accountants and insurance agents
Subcontractor & Job Documentation:
- Monitor insurance policy expiration dates for Subcontractors
- Manage subcontract agreements and lien releases and W-9’s
- Track subcontractor insurance and Builder’s Risk insurance policies
- Annually update subcontracts and agreements with Subcontractors and Suppliers
- Maintain NTOs and related compliance records
- Assist with job close-outs; ensuring all financial and compliance documents are complete
- Sort bills by project and ensure proper codes are assigned to each bill and verify project budget
Systems & File Management:
- Maintain and organize digital records within the Google Drive
- Ensure accurate filing and accessibility of financial and subcontractor documentation
- Reconcile company credit card administration and expense tracking
Qualifications & Skills:
- Experience with bookkeeping or accounting support; preferably in construction
- Proficiency in Quickbooks and other company softwares MS Office, Excel, Word, etc.
- Strong attention to detail and organizational skills
- Understanding of subcontractor compliance, lien releases, and job cost documentation preferred
- Ability to handle confidential and sensitive information with discretion
- Proficiency and efficiency in mathematics and problem solving skills
